Job Description

APi Group is a global, market-leading business services provider of safety and specialty services in over 500 locations worldwide. APi provides statutorily mandated and other contracted services to a strong base of long-standing customers across industries. We are driven by entrepreneurial business leaders to deliver innovative solutions for our customers. As our presence across the globe increases, we are striving to become the #1 people-first company in the world.

At APi Group, our purpose is clear: We Build Great Leaders . We believe that everyone at APi is a Leader, and we provide leadership development programs across our businesses to facilitate growth. Our distinct leadership development culture creates an empowered, entrepreneurial atmosphere where our leaders can grow, thrive, and belong.

We are currently seeking a Office and Facilities Coordinator with outstanding communication skills, strong attention to detail, and creative problem-solving abilities. The ideal candidate will have experience working in a corporate setting and will be comfortable serving as the initial point of contact for routine and unexpected office and building service needs.

Essential Duties & Responsibilities:

To include, but not limited to the following:

• Greet and provide general support to employees and visitors
• Answer and direct incoming phone calls
• Post and communicate office policies and initiatives as requested by Employee Services, Risk & Safety, etc.
• Oversee day-to-day office building operations
• Send out, receive, and sort mail
• Send out, receive, and notify recipients of deliveries
• Review and process vendor invoices
• Issue security clearances/key-fobs
• Assign/manage door locking schedules
• Monitor building security and escalate appropriately
• Receive, prioritize, and respond to facilities service requests with necessary vendor
• Answer employee and visitor questions on a variety of subjects
  • Building policies
  • Security policies
  • General company information
• Manage and update front lobby monitor content w/ Creative partnership
• Order office supplies and maintain proper stock of necessary items
• Coordinate quoting/purchasing office furniture
• Create and maintain office preventative maintenance schedule
• Assist Facilities Leader with vendor management
• Notarize documents as needed
• Assist in coordinating catering and car service vendors

Qualifications:

• High school diploma; college degree preferred
• 2-3 years of experience in office administration, reception or administrative assistant experience
• Proficient in Microsoft Office Suite proficiency
• Exceptional customer service skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Attention to detail
• Able to handle confidential information as required
• Excellent time management skills and ability to prioritize workflow
• Ability to lift and move office supplies and equipment weighing up to fifty pounds
• Ability to assist in office moves and furniture placement

Competencies and Skills:

• Communicates Effectively
• Focuses on Customer
• Shows Detail Orientation
• Solves Problems
• Builds Relationships / Partnerships
• Tolerates Ambiguity

Benefits and Compensation:

This role will be fully in-office based out of our New Brighton office. This is an exempt role with an hourly pay range between $16.58/hr - $24.75/hr depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more
• Access to corporate fitness center
• Wellness Program
• 401K with employer match
• Discounted company stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous paid time off
• Growth opportunities through company sponsored leadership development courses and trainings

This position is not eligible for sponsorship.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

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